Note: Replace highlighted, bracketed text with the appropriate information. This letter template is designed to be addressed to either your representative or senator, but not both. You will need to delete one of the address blocks at the top. ARSA staff has scheduled legislative day activities such that you have availability for congressional meetings from 10:30 AM to 11:30 AM and again anytime after 1:30 PM (the agenda is online at http://www.arsa.org/node/227). We suggest you send this letter via fax to your member’s scheduler, and follow up with a phone call to the scheduler shortly thereafter. If you need scheduler contact information, please email Josh at josh.pudnos@arsa.org.
[Date]
The Honorable [YOUR REPRESENTATIVE]
c/o [NAME OF SCHEDULER]
United States House of Representatives
Washington, D.C. 20515
The Honorable [YOUR SENATOR]
c/o [NAME OF SCHEDULER]
United States Senate
Washington, D.C. 20510
Sent via Fax: [FAX # HERE]
Dear [Representative or Senator] [LASTNAME]:
I am the [YOUR TITLE] of [YOUR COMPANY], a company based in your [district OR state]. We are certificated by the Federal Aviation Administration (FAA) to perform maintenance and repair on aircraft.
Our company employs [X] individuals. We are active members of the Aeronautical Repair Station Association (ARSA), the trade association representing the aviation repair industry. I will be in Washington, DC on March 14, 2012 to attend ARSA’s Legislative Day. I would like an opportunity to meet with you that day sometime between [XX:XX am/pm] and [XX:XX am/pm] to briefly discuss one or two legislative issues that directly affect my business. If you are unavailable I would appreciate the opportunity to instead meet with your legislative director or legislative assistant for transportation issues.
[ADD ANYTHING YOU WOULD SPECIFICALLY LIKE TO DISCUSS]
Should you have any questions, please feel free to contact me at [insert e-mail here] or [insert phone # here]. I look forward to hearing from you.
Sincerely,
[YOUR NAME]
[YOUR TITLE]
[YOUR COMPANY]